Featured Job Listing

Open Position: Executive Assistant

MetroEast Community Media is seeking a full time Executive Assistant to support administrative activities at our Gresham, Oregon facility. Learn more about us at www.metroeast.org.
Interested candidates should submit a resume and cover letter to jobs@metroeast.org. Please list “Executive Assistant” in the subject line of your email.

Description:
We seek a bright, enthusiastic individual with excellent people skills. The ideal candidate is experienced in managing multiple priorities in a fast-paced media production environment. They are well organized, flexible and enjoy the challenges of supporting a diverse non-profit environment. Must possess great attention to detail and be able to take informed, yet decisive, action on issues that arise. Candidate must also possess a strong commitment to the overall organizational mission. A high level of professionalism is crucial to this role.

Knowledge/Skill Requirements:
• Communication skills with experience in delivering customer service satisfaction
• Detail-minded with exceptional organization skills
• Avid media consumer with keen interest in digital technology and media
• A strong interest in working within a diverse and technologically advanced environment
• Comfortable with the use of and ability to learn new digital technologies and media tactics
• A team player who is passionate about their contribution towards delivering great work
• Strong knowledge of the social media landscape
• Diligent note taking capabilities

Responsibilities:
Administrative:
• Greet guests and assist clients with proper check-in and check-out
• Respond to inquiries regarding policies, practices and services in accordance with the current operating rules and procedures
• Provide data entry support using CiviCRM
• Membership and training enrollment
• Schedule meetings and take detailed minutes
• Assist with travel arrangements
• Assist with the bi-annual submission of MHCRC reports
• Provide written content for website
• Provide media support
• Archive printed media coverage
• Act as a liaison to the Board of Directors and senior management teams
• Organizing and coordinates executive outreach and external relations efforts
• Answering telephones, scheduling appointments, creating agendas, taking minutes, sorting mail, ordering supplies, and performing other daily tasks

CEO Support:
• Provide daily administrative support to the CEO, including, but not limited to, schedule
planning, electronic and written correspondence, presentation and calendar management and additional duties as assigned
• Coordinate and take minutes at monthly board meetings
• Assist with high-level special events, meetings, and projects as needed
• Support the CEO using good judgment, discretion, and a positive attitude

Special Projects & Events:
• Assist in coordinating organizational events from event conceptualization to execution
• Organize office events, celebrations, and outings
• Attend networking events and build relationships with local nonprofits and business members in the community
Qualifications:
• Highly developed verbal, written communication and interpersonal communication skills
• Working knowledge of Microsoft Office Suite and Google Drive
• Computer and internet literate at an advanced level
• Ability to manage confidential and sensitive information
• Ability to communicate and work effectively with people of diverse social, cultural, economic, age, gender and racial backgrounds
• Convey a warm and professional public manner at all times
• Support the organization’s strategic alliances and partnership
• Ability to work a flexible schedule that includes evening and weekend hours
• Project management experience is a plus
• Previous experience in nonprofit preferred
• Experience in Adobe Suite preferred
• Fluency in Spanish preferred

Education/Work Experience:
• 4-year degree preferred or related experience
• At least 3-5 years professional-level office management/admin experience

Working Conditions/Physical Demands:
Work is usually performed in an indoor office environment with long periods at a desk. Environment is oriented to public service and subject to constant work interruptions. Employees may work under the stress of continual public and/or inter-departmental contact and pressure to meet deadlines. The employee must frequently lift and/or move up to 25 pounds.

To Apply:
Email a cover letter and resume to: jobs@metroeast.org
Applications will be accepted through 12/22/2017 11:59 PM Pacific Time.